Are you an "Opt in" or "Opt out" school?
When you request a data import or the graduation process you will be asked if you are an opt in or opt out school. This will determine how your family privacy flags are set AND guide you when confirming your data for the new school year.
- Opt In – Your school requires families to opt in to the directory each year. All families with have their privacy flags set to “no print” and "no display online" before the school year starts. Families are required to uncheck the boxes when confirming their data via the data confirmation email or they will not be displayed and / or printed.
- Opt Out – A family is automatically in the directory unless they specifically opt out when confirming their data. In this case the privacy flags WILL NOT be checked. Parents that do not update their data will be displayed as entered.
If you are not sure what type of school you are you should consult with your school administration. They should have a policy in place with respect to collecting family data.
Note that the Federal Education Rights and Privacy Act ( FERPA) has guidelines that require you to confirm family participation in the directory each year. However, it doesn't dictate an opt in or opt out policy. On their website found here it states the following:
"Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school."